Expenses and mileage claims

Officium HR guide · Updated 30 October 2026

The Expenses & mileage add-on is included in Enhanced and Ultimate.

Making a claim

1. Open Expenses & mileage.
2. Choose Mileage or Expense with a receipt.
3. Enter the date and what it was for, then the business miles or the amount. Add a photo of the receipt for expenses.
4. Press Send for approval.

Mileage rates

Mileage uses HMRC’s approved rates for cars and vans: for 2026 to 2027, 55p a mile for the first 10,000 business miles in the tax year, then 25p.

Approval and payment

The manager approves the claim, and approved claims are paid through payroll. We set up your own claim types and limits.

Try it in the demo