Officium software
HR software built around your business
A complete HR system for small and growing UK businesses, set up around your own policies, rules and branding, then hosted and looked after for you. 100% customisable, from £7.50 per employee a month.
Off-the-shelf HR software makes you fit the software
Most HR systems are built for everyone, so you end up working around them: leave rules that don’t quite match your contracts, approval routes that don’t match your team, and screens full of features nobody uses.
We do it the other way round. We start from how your business already works and set the system up to match it. Your holiday year, your sickness policy, your leave types, your approvers, your letters and your forms. Your staff see your name and logo, not ours.
And it’s looked after by people who know HR and payroll
Officium runs payroll, HR support and accounts for UK businesses every day. The system is built by the same team, so leave, sickness, starters and leavers flow into payroll properly instead of being typed in twice.
When you need a change, you ask through the system’s Suggest a change page and we reply within 2 working days. Small changes are included every month; anything bigger is priced before we start.
What it does
Everything you need to run your people
Staff use it on their phone, tablet or computer. Managers approve from anywhere.
Leave and absence
Holiday booking and approvals that follow your own rules, live balances, TOIL, sickness and return-to-work records, and a who’s-off calendar with UK bank holidays.
Staff records and self-service
One record for each person. Staff keep their own contact and emergency details up to date, with a postcode finder, while job, pay and bank details stay locked.
Notice board and welcome
Your own welcome message on everyone’s home page, and notices that staff must confirm they’ve read, with a count and a reminder button.
Policies with sign-off
Your handbook and policies in one place. Staff read and sign them, and you can see who hasn’t.
Training, documents and equipment
Training records and renewal dates, staff documents, and who has which laptop, phone, keys or van.
Starters, leavers and letters
Onboarding and leaving checklists, new starter forms, and letters written from your own templates.
Rotas and hours check
Repeating rotas, and at the end of each pay period a check of contracted, planned and worked hours. The manager decides each difference before it reaches payroll.
Timesheets, expenses and mileage
Clock in on a phone, sign timesheets off, and claim expenses with receipt photos and mileage at HMRC rates, paid through payroll.
Payroll links
A payroll export of each period’s changes for Xero, BrightPay, Sage or as a standard CSV. Calendar feeds for Google and Outlook, and approval alerts in Slack or Teams.
Also available: health, safety and vehicle checks, performance reviews and 1-to-1s, and anonymous engagement surveys.
100% customisable
What we set up for you
- Your name, logo and colours, on our web address or your own
- Your holiday year, allowances and whether bank holidays come out of them
- Your sickness policy and return-to-work steps
- Your own leave types and who approves what
- The sections your staff see, and the ones they don’t
- Your checklists, forms, letter templates and signatory
- Links to the other systems you use, such as clocking, payroll or accounting
We send you a short setup questionnaire, build the system from your answers and check it with you before your staff are invited.
Your data stays yours
- Each system has its own data store, kept in the EU
- Backed up every night and kept for 30 days, plus a weekly encrypted copy with a second UK or EU provider
- Sickness and other sensitive details shown only to the people who need them
- A full export of your data whenever a subscription ends
Read how we handle data in our client privacy notice.
Prices
Simple pricing per employee
Choose the version that fits, add only what you need, and see your exact price in our quote builder.
Core
£7.50 per employee a month
Staff records, leave and absence, approvals, self-service details, calendar feeds, the notice board and Suggest a change.
Setup £295 · 30 minutes of changes a month
Enhanced
£10 per employee a month
Core, plus training, policies with sign-off, staff forms, documents and equipment. Expenses and mileage, and reviews and 1-to-1s, included.
Setup £495 · 1 hour of changes a month
Ultimate
£12.50 per employee a month
Everything in Enhanced, plus starters and leavers, letters, benefits, payroll links and export, and every add-on included.
Setup £795 · 1 hour of changes a month
- No setup fee when we run your payroll.
- Minimum 5 employees, billed on your headcount at the start of each month. 12-month minimum, then 3 months’ notice.
- Add-ons for Core and Enhanced: rotas and hours check £1.50, timesheets and clock-in £1, expenses and mileage £1, health, safety and vehicles £1, reviews and 1-to-1s £1, engagement surveys 50p, per employee a month, plus £95 setup each.
- Prefer to own it? Buy it outright from £1,500, then a care plan at half the monthly rate.
- Your own web address £95 one-off. Remove the “Powered by Officium” badge for £25 a month.
- Links to other systems are usually from £350 one-off plus £25 a month per system, quoted once we’ve checked what the other system allows.
All prices exclude VAT.
Questions
Common questions
What does 100% customisable mean?
We set the system up around how your business already works: your holiday and sickness rules, leave types, approvers, checklists, letters, forms, sections and branding. If you want something changed later, small changes are included every month and anything bigger is priced first.
How much does it cost?
Core is £7.50, Enhanced £10 and Ultimate £12.50 per employee a month, with a minimum of 5 employees and a 12-month minimum term. There is a one-off setup fee of £295, £495 or £795, which we waive when we run your payroll. You can also buy the system outright. Prices exclude VAT.
Who owns our data?
Your data is always yours. When a subscription ends you get a full export of it. The design and code stay ours; if you buy the system outright, you get a licence to keep using your own copy.
Where is our data kept and is it backed up?
Each system has its own data store in the EU. It is backed up every night, with backups kept for 30 days, plus a weekly encrypted copy kept by a second UK or EU provider.
Does it work with our payroll?
Ultimate gives you a payroll export of each pay period’s changes, laid out for Xero, BrightPay, Sage or as a standard CSV. If we run your payroll, the changes come straight to us. Links to other systems, such as clocking or accounting software, can be added.
Can we use our own name and web address?
Yes. Every system carries your name, logo and colours. An Officium web address is included, your own web address is £95 one-off, and removing the small “Powered by Officium” badge is £25 a month.
How long does it take to set up?
You fill in a short setup questionnaire, we build the system from your answers and check it with you, then invite your staff. We’ll give you a date when we have your answers.
Choosing between HR systems? Read how to choose the right HR software for your small business.
See it for yourself
Click around the demo as an HR admin, a manager or an employee, switch between versions and add-ons, then add it to your quote in one click.
Try the demo